Job Description:
Job Title: Administrative Assistant
Line of Business: Global Corporate & Investment Banking
Location: Dubai
Company Overview
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.
Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.
We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.
Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.
At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
Job Description
We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Dubai office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.
Provide high-touch administrative support to senior Global Corporate & Investment Banking (GCIB) bankers, ensuring seamless coordination of client-facing and internal activities. This role operates in a fast-paced, relationship-driven environment with significant exposure to senior stakeholders and international clients.
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.
Responsibilities
Diary & Calendar Management
Manage complex, high-volume calendars for senior stakeholders
Prioritise and coordinate meetings across multiple time zones
Client & Meeting Coordination
Arrange meetings with clients and senior bankers
Coordinate conference calls (internal and external)
Prepare meeting logistics, materials and follow-ups
Travel & Expenses
Arrange international travel, accommodation and visa requirements
Process travel requests via internal systems
Manage expense submissions via Concur
Operational & Compliance Support
Process compliance approvals and required documentation
Submit call reports and internal tracking requirements
Maintain accurate administrative records and reporting
Team & Event Coordination
Coordinate team events, offsites and internal activities
Partner with global admin teams to ensure seamless execution
What we are looking for
Proven Administrative experience supporting senior stakeholders within Investment Banking
Strong communication skills with the ability to interact confidently with clients and senior bankers
High level of professionalism, discretion and stakeholder awareness
Strong organisational skills with the ability to manage multiple priorities
Proactive mindset with strong ownership and accountability
Ability to work independently and operate effectively in a high-pressure environment
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Working knowledge of travel and expense systems (e.g. Concur) preferred
Fluency in English (written and spoken) is essential, and Arabic language skills are highly desirable
Bank of America
Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.
We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.
We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.