Job Title: HR Administrator
Business Unit: Human Resources
Contract Type: Fixed-term Contract (12 months)
Location: Sandyford, Dublin (Hybrid)
Why work with us?
We are the bank for a changing world and we aim to build positive change together:
- We are a team of colleagues who are enthusiastic about what we do and the impact our work has on our clients. We work in a highly collaborative, open-minded environment that embraces innovation and creativity
- We offer competitive remuneration and a comprehensive benefits package, including a discretionary bonus scheme, company pension contribution, comprehensive private healthcare packages, health and fitness subsidy, work-from-home subsidy, above statutory days of annual leave and numerous other benefits.
- We are strongly committed to wellbeing and work-life balance, including a 50% hybrid work model (where the role allows), paid family leave, fertility and menopause support — available to support all life stage needs.
- Equality, diversity and inclusion are at the core of our culture, and we actively promote equal opportunities through creating or being part of initiatives and programmes:
- Aspire Female Leadership Programme, provides development and exposure to high-potential women in the bank, through targeted workshops, executive coaching and formal mentoring
- Proud members of 100 Women in Finance and among the first signatories of Ireland’s Women in Finance charter
- Joined the #JamaisSansElles (Never Without Her) Charter, committing its executive committee to only join public or media events with panels of three or more speakers, if at least one of those speakers is a woman
- Development and mobility are actively encouraged. BNP Paribas’ culture is built on purposeful talent development and recognition programmes that foster engagement, inclusive leadership and continuous growth. A few of our programmes include:
- Leaders for Tomorrow, a programme that fast-tracks high-potential talent through training, development and cross-functional projects, preparing them for future leadership positions
- Local and Global Mentoring initiatives, that pair employees with senior leaders, providing staff with platforms to gain advice on career growth topics
- Ambassador Awards employee recognition scheme provides rewards to those who have embodied the Bank’s core values
- Local Experts (Champions) Programme, identifying internal subject-matter experts from specific business areas, who excel at their craft
- We are a global company operating in over 60 countries with over 180,000 employees from over 150 nationalities. In Ireland we have approximately 550 employees across Dublin and Galway, working in Corporate Institutional Banking (CIB) and BNP Paribas Security Services (BP2S) and Greenval
Equality and Diversity
BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We welcome applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.
Our Employee Resource Groups (ERGs) play a key role in promoting diversity and inclusion through initiatives, events and advocacy programmes that foster a sense of belonging for all colleagues. In BNP Paribas Ireland, we have dedicated networks for parents and caregivers, LGBTQA+, staff from diverse cultural and religious backgrounds, alongside forums to discuss CSR and gender related topics.
Sustainable Finance
BNP Paribas continues to demonstrate the Bank’s steadfast commitment to supporting its clients in their growth ambitions by expanding market reach across assets, delivering excellence in bond markets, and showing the way in sustainable financing.
Role
As the HR Administrator you will be the backbone of the People Operations function for all BNP Paribas businesses in Ireland. Reporting to the HR Operations Manager, you will partner with HR Business Partners, the payroll team, recruitment team and the wider employee community to deliver a seamless employee experience from day‑one and beyond.
The HR Admin will be in charge of :
- Supporting the Local HR platform and managing the employee lifecycle process
- Providing reporting support on all HR related topics proactively or when requested by Head of HR or HRBPs
- Supporting the HRBPs on specific topics and transversal projects
- Being a first point of contact for general employee queries, managing the team mailbox
Key Responsibilities
Employee Lifecycle Management
- Own end‑to‑end onboarding – this extends to contract generation, supporting the delivery of the employee induction programme and ensuring any relevant new joiner documentation is distributed
- Ensure all onboarding milestones are hit on time and with zero compliance gaps.
HR Service Desk
- Serve as the first point of contact for local & global employee queries (team mailbox, face‑to‑face, phone).
- Provide timely, accurate answers and route escalations to the appropriate HR team member
Process Excellence & Continuous Improvement
- Ensure local HR processes are followed, flag inefficiencies, and suggest enhancements
- Lead small‑scale improvement projects (e.g., streamlined onboarding, new HRIS workflows)
HR Data Accuracy & System Maintenance
- Keep HRIS, payroll, and related tools up‑to‑date; perform regular data‑quality checks
- Execute controls that keep error rates in line with KPIs
HR Reporting
- Produce ad‑hoc reporting, trend analysis, and actionable insights
- Perform regular control checks, ensuring audit compliance and alignment with the HR Control Plan
HR Projects
- Actively participate in the planning, execution, and delivery of cross‑functional HR projects
Payroll & Absence Backup
- Support the Payroll Administrator and act as an effective backup during absences and periods of high work volumes
HR Procurement & Vendor Management
- Manage supplier onboarding, procurement approvals, and invoice processing for HR‑related services.
Qualifications & Experience required for this role
- Prior experience in an HR or Administrative environment is desirable
- Qualifications in HR or a related field is desirable
- Strong working knowledge of Microsoft office suite and proficient in Microsoft Excel
- Meticulous Attention to Detail: Proven ability to produce error‑free documentation, maintain pristine data integrity, and perform rigorous quality checks
- Organisational Excellence: Superior planning, time‑management, and prioritisation skills that guarantee deadlines are met, even when juggling competing demands
- Exceptional Communicator: Strong written and verbal communication skills, capable of translating complex information into clear, concise messages
- Ability to work under pressure within a fast-paced team environment
- Analytical Problem‑Solver: Sharp critical‑thinking ability to diagnose issues, develop practical solutions, and implement improvements promptly
- Agile & Independent: Quick to respond, adaptable, and equally effective working autonomously or as part of a cohesive team
- Culture fit with HR (collaborative spirit, interest in people issues, confidentiality…)
- Comfortable with the interaction with all levels of business stakeholders
- Ability to multitask
- Strong reactivity and ability to work both as part of a team and autonomously
- Polished presentation abilities, comfortable with presenting and delivering information to BNPP employees with confidence.
About BNP Paribas
At BNP Paribas, we center our values on what drives the company forward. Our driving forces are:
- Agility: we want to behave more simply to embrace useful innovation and digital transformation
- Client Satisfaction: we believe that our success lies in being the customers’ and clients’ preferred choice. We seek to listen carefully to them and work closely with them
- Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics
- Openness: We promote open-minded attitudes towards our stakeholders. We aim for everyone in Group to feel included, to have their say and be empowered
Our strengths are based on four key areas:
- Stability: we build upon our solid, long-term oriented management, our diversified and integrated business model and our international footprint
- Expertise: We build upon our recognized and expanding knowledge of our teams
- Responsibility: We build upon our culture of responsibility and integrity to ever better serve the interest of our customers
- Good Place to Work: We foster a stimulating workplace where people are treated fairly and with respect
Management excellence
BNP Paribas continues to foster top-class people management practices within our strong people focused culture. BNP Paribas managers follow the Group’s Management Charter, which emphasises a positive, empowering team culture, encouraging open communication and supporting development and wellbeing.
Compliance Culture
We believe in promoting clear rules to foster a strong culture of compliance and ethics. We would expect any incoming member of staff to respect all financial security related legislation, including anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring. BNP Paribas have clear policies on these topics which all staff are expected to familiarise themselves with upon successful entry to the Group.
Should you require any reasonable accommodation for the interview process, please let us know.
By submitting your application, you acknowledge that, should your application progress, BNP Paribas may carry out pre-employment background verification and screening checks. These may include, but are not limited to, verification of identity, employment history, qualifications, professional certifications, references, together with sanctions screening or other screening required by law, regulation or the Bank’s policies and procedures