Job Title: IT Procurement
Department: IT Asset Procurement
About Business line/Function: IT Sourcing & Procurement team provides sourcing support to internal staff for BNPP India entities. The unit has its operations in Mumbai, Chennai & Banglore. It has other functions like Professional Services Procurement, Non-IT Procurement & Invoicing.
Position Purpose: This role is for IT Procurement Professional to be hired within Procurement function to review and align management of all IT categories like Hardware, Software, Networking, Server & Storage Telecom, Datacenter procurement with compliance requirements, and with the Policies and Procedures related to IT Procurement, Candidate shall have subject matter expertise as Buyer mainly for all IT categories (as mentioned above) Procurement with Strong Negotiation skills, Contract Management, Procurement Compliance, MIS & Reporting & SAP MM module knowledge.
Responsibilities
Direct Responsibilities
· Responsible for managing end to end sourcing of all IT categories (Hardware, Software, Networking, Server & Storage, Telecom, Datacenter, MPS etc).
· Strategic Sourcing, Project management, Cost Analysis, Procurement Planning, Vendor Management, Market analysis, Cost Savings.
· Manage BAU activities and primary end users and stakeholders.
· Able to run RFQs/RFPs, prepare cost comparisons, Negotiations, Vendor evaluation and seek approval for Business and Management for IT projects.
· Contract Management-
o Assist with the contract initiation, discussion, negotiation and closure with multiple stakeholders.
o NDA with vendor initiation
o Ensure that the templates used for any legal aspect of contract negotiations are latest
o MSA renewals are initiated with the vendors 6 months in advance.
o Extension if any needs to be approved by senior management before initiation.
o Accountable to ensure calendars with all relevant stakeholders to ensure the contracts are discussed and closed at the earliest.
o Work with multiple stakeholders to ensure the MSA aspects are agreed upon before driving for signatures
o Ensure that executed documents by the vendors are coordinated for signatures by BNPP ISPL stakeholders.
o Responsible for Document retention/archival.
o Contracts to be uploaded in ARIBA.
o Accountable for vendor due diligence
· Audits- Coordinate on Supplier Audits and ensure Compliance to Labor law requirements are satisfactory.
· Stakeholder Management- Support business leadership teams across geographies by understanding their business plans & supporting sourcing strategies across multiple categories of spend, search of better deals and finding profitable suppliers that add value to organization.
· Ensure policy and processes implemented across the organization comply with procurement regulations and continuous development and improvement of the Approved Policies and Procedures.
· Follow Procurement Life Cycle.
Contributing Responsibilities
· Contribute to the management of budgets and Cost Centre allocation
· Support the management of team risks through KPIs, risk register, and quarterly review process ensuring compliance with best practice and the legislative framework
· Prepare monthly dashboards for various BNPP entities.
· MIS & Reporting management
· Prepare power point slides for various BNPP entities.
· Tracking contracts & arranging meetings with external & internal stakeholders to discuss red line draft
· Provide support to internal invoice team and supplier for timely payment.
· Manage Internal & External audits.
Operational Responsibilities
· Daily tracking of procurement Request & create purchase order in SAP after following procurement process
· Follow up with Supplier for timely delivery and update asset management team.
· Inform internal stakeholders on their procurement request on regular basis.
· Tracking POs and follow up with approval authority for PO approval.
Compliance and Governance Responsibilities
· Conduct QBRs with critical and identified suppliers.
· Conduct Quarterly dashboard meetings with stakeholders.
· Ensure 100% compliance & governance in place by ensuring all required Due diligence are in place.
Technical & Behavioral Competencies
· In depth knowledge required for IT Procurement, MS Office, Adv Excel & Power Point, SAP PO creation & SAP
· Reporting, Contract Management
· Experience of working on ERP tools like SAP, ARIBA, iValua etc. preferred.
· Ability to lead and represent Procurement with stakeholders.
· Presentation skills and able to articulate is key skillset for this position.
Specific Qualifications:
· Excellent written and spoken English, Hindi and local languages as applicable with good presentation skills.
· Procurement professional with 12 to 15 years of relevant experience managing strategic sourcing & Strong Negotiation, Analytical, Ability to Influence. Preferred IT Procurement Category experience.
· Knowledge on Contract management is must to coordinate with relevant stakeholders, Legal & compliance team.
· Proven experience in managing Procurement function in Large Multinationals. (Preferably worked with any MNC bank previously),
· MBA or any specialization course in SCM stream will be advantage.
Skills Referential (Required knowledge, skills and abilities)
Technical Skills:
o Ability to Collaborate & Good Team player.
o Effective communication – Oral and Written.
o Client focused.
o Accept changes positively.
o Ability to synthetize / simplify
o Personal Impact / ability to influence
Behavioral Skills:
o Analytical Ability
o Ability to anticipate business / strategic evolution
o Ability to conduct a negotiation
o Ability to understand, explain and support change
o Ability to inspire others & generate people's commitment
Education Level: Bachelor’s degree or equivalent (3 years), Experience Level : At least 12 years
Location: Mumbai
About BNP Paribas Group:
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialized businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability.
About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.