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Team Assistant - Global Markets role in Sydney offering exposure to trading floor & AI-enhanced workflows.
Support diary, travel, onboarding & client events for UBS Global Markets while learning AI workflow improvements.
Your role
Are you highly organised, detail‑oriented and keen to build your administrative career in a fast‑paced environment? We are looking for a motivated Team Assistant to provide day‑to‑day support to our Global Markets team in Sydney. This is a junior role with exposure to a trading floor environment, offering the opportunity to learn from and work closely with a Senior Executive Assistant. You will support a large and dynamic team, gaining broad experience across administrative processes and stakeholder coordination.
You will:
- Help manage travel arrangements and support expense processing and reconciliation
- Support diary management, including scheduling meetings, conference calls, and internal team events
- Assist with coordinating client events, roadshows, and investor lunches
- Assist with invoice processing, including brokerage and general expense‑related administration
- Support onboarding and offboarding processes, including access requests, IT coordination, and office setup
- Provide general administrative support to the team, including document preparation and presentation formatting
- Assist with organising team meetings and coordinating with offshore colleagues
- Support the coordination of internal Global Markets ANZ events
- Act as a point of contact for general administrative queries within the team
- Provide ad‑hoc support to the Senior Executive Assistant as required
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Contact Details
UBS Business Solutions SA UBS Recruiting
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Your team
You will be part of a small team supporting the Global Markets business in Australia, working closely with a Senior Executive Assistant. Together, you will provide administrative support across the business ensuring smooth day‑to‑day operations for the team.
Your expertise
- 1–2 years of administrative experience (financial services experience is a plus but not required)
- Strong communication skills and a willingness to learn
- Well organised with good attention to detail
- Proactive, reliable, and able to manage multiple tasks
- Comfortable working in a fast‑paced environment
- Basic to intermediate Microsoft Office skills (Outlook, Excel, Word, PowerPoint)
- Experience with Concur Travel Management is a plus but not required
- A positive, team‑oriented attitude
You’re curious to explore how AI can improve how we build, deliver, and optimize workflows. You do this with sound judgment – validating outputs and aligning with policies, risk standards, and ethical use.
About us
UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.