Real Estate & Facility Manager

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Real Estate & Facility Manager

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Role Description:

The manager of Real Estate and Facility Management is responsible for the management of Real Estate and Facilities locally and for all buildings used by Allianz Partners in India. The manager implements all standards and global guidelines locally in line with local regulation and makes sure that all local requirements with regardstofacility management and occupational safety are met.In addition, the role encompasses local steering of Protection & Resilience.

Responsibilities & Accountabilities:

Implements global standards and guidelines: Implement and assure good adherence to the strategy and standards for:

• Corporate real estate and facility management (CRE& FM), Occupational Health and Safety locally.
• Protection & Resilience.

Real Estate & Facility Management:

• Steers the local Real Estate and Facility Management budget and manages the local teams.
• Responsible for the local spend for Real Estate and Facility activities and ensures efficient use of resources.
• Management of the local facility, transportation teams, and steering of external service providers used for the building and facility related services.
• Manages local facility location(s).
• Strategy, provision of facilities, facility occupation and operation, disposal of facilities and associated services which are supplied by third parties. This includes the setup (incl. definition of rules and standards), maintenance and controlling of processes at the interface to the service providers and the identification of services to be outsourced.

Rental contract management:

• Space usage monitoring and allocation and adaptation of workspace in line with business needs.
• Safety in line with local regulatory obligations.
• Day-to-day Facility Management activities locally including premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, internal moves etc. (whether outsourced or managed internally).
• Workspace management (furniture, stacking, space attribution, booking tools….).
• Efficient building management system and tracking and management of energy, water, waste consumption, including environmental reportings.
• Transaction Management & tenders, market research.
• Contract Examination: Examining lease contracts, service contracts, and framework agreements to ensure compliance and value.

Overseeing and support to Protection and Resilience:

• Protection + Resilience, coordinating with all related stakeholders covering.
• BCM: Implementing and maintaining a robust program ensuring all deliverables in place are met including planning, BIAs, Risk impact, recovery, testing.
• Crisis Management: scenario planning, testing and response management.
  Incident Management: Ensuring Emergency Response Management framework in place to manage any emergency threats to the business.
• Physical Security Management: Physical + Personnel security plus badge, access control management, Security (whether outsourced or managed internally) Building evacuation, Safety trainings, Event security, Security monitoring, Travel security, Fraud management etc.

Skills & Requirements:

• A degree in business administration or technical studies with a focus on real estate, or tangible experience in real estate transaction management and facility management, or procurement.
• Professional experience > 5 years in the commercial real estate sector, or procurement functions.
• Knowledge of commercial lease and procurement of services.
• Experience in, understanding of facility management.
• Strong communication skills and a convincing manner in dealing with decision-makers.
• Proactive, structured, and independent working method.
• Team and communication skills, as well as a high service orientation.
• Enterprising and solution-oriented way of thinking.
• Appreciate international business relations and working with multinational project teams.
• Strong analytical skills.
• High knowledge of MS Office (especially Excel, PowerPoint).
• Fluent in English, both spoken and written, other languages is an advantage.

Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.We are there to empower and encourage you with your personal and professional development ensuring that you take control by offering a large variety of course and target development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build work well programs to providing you with peace of mind and give the flexibility in planning and arranging for better work life balance.