General Services Coordinator / Fleet (Contract)

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General Services Coordinator / Fleet (Contract)

Operations

Context & Environment

The General Services Coordinator / Fleet (Contract) position Interacts with various departments and employees up to and including leadership team. A high level of professionalism and willingness to help others while complying with policies and procedures is significant. Manages the Fleet Vehicle Program by maintaining an accurate fleet inventory, overseeing the full vehicle lifecycle, and providing leadership and guidance to affiliate fleet coordinators.

Accountabilities: 

• Provide high-level support to affiliates regarding fleet-related matters
• Support General Services operations as required
• Work in a team environment
• Demonstrates strong safety awareness
• Demonstrate knowledge about the building, building lease, business units, departments, policies and procedures
• Support building operations, vendor management, workplace services, and budget administration.
• Foster the development of a sustainable and efficient General Services program with an aim of continuous improvement

Activities

Qualifications / Experience:

• Bachelor’s degree preferred or experience in lieu of degree
• Computer skills including Microsoft Word, Excel, PowerPoint, SAP and Star Cristal
• Team oriented, strong problem-solving skills, multi-task oriented
• Analytical skills are important for this position

Candidate Profile

Activities: 

• • Manage Fleet Vehicle program (325+ vehicles across multiple Affiliates and 5 site fleet managers) including but not limited to ordering new vehicles, maintenance program and returning vehicles as requested while complying with company policy and procedures 
  • Monitor vehicle utilization, and inventory while ensuring accurate records and reporting. 
  • Serve as the primary liaison between affiliates, drivers, fleet vendors, and management regarding fleet operations. 
  • Develop and implement fleet procedures and continuous improvement initiatives to enhance operational efficiency and customer satisfaction. 
  • Processes and coordinates facilities work orders while supporting General Services operations, including building services, vendor management, office moves, and workplace support initiatives. 
  • Ensure General Services support is provided to all Affiliates in scope (TEPRI, TEAS, TEEPUSA, TEEPAME, TEEPRT, TEEPNV, TEMUSA TERUSA, ATMI and TGPNA). 
  • Support the Tower Fire Warden Program through active participation in ongoing meetings, coordination efforts, and quarterly fire drills 
  • Amex Administration (Tower & remote sites) 
  • Hurricane Response Committee (Tower) 
  • ODP Website Key User (TEPRI/TEAS) 

Additional Information

Domain: General Services

Type of contract: Fixed term position

Experience: Not applicable

Employer company: TotalEnergies American Services, Inc.