Supervisor, Accounts Payable

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Supervisor, Accounts Payable

mid · Other

The Supervisor, Accounts Payable will be responsible in providing day to day operational support and management to the Accounts Payable Team and responds to financial function queries. This role will provide leadership, expertise and advise to the Accounts Payable Team to enable them to deliver to a consistently high standard the key financial activities with the Accounts Payable function.

The roles and responsibilities of this job include:

Operations Management

• Subject Matter Expert for Accounts Payable processes
• Promote global standard accounts payable processes to staff and internal stakeholders and clients
• Manages the Accounts Payable Team to ensure day to day operational team duties are processed in a timely manner

People and Administrative Management

• Conduct recruitment process from providing documentations, conducting interviews and evaluating candidates
• Conduct discussions and review circumstances for leavers and ensure proper transition and replacement if needed
• Evaluate new hire’s skills development on the functions of an Accounts Payable coordinator/senior coordinator/specialist, in order to make appropriate decisions during regularization
• Monitor each team member’s progress, conduct goal setting, coaching and provide regular feedback
• Identify opportunities within the team and develop team members based on their capabilities and potentials
• Promote a culture of learning
• Provide a productive environment for the team by properly identifying the required resources of the team for the management to review
• Provide significant team feedback to the management in a timely manner
• Encourage team members to participate in firm projects and engagement activities
• Manage the team’s timekeeping system
• Provide a first level escalation for basic HR concerns
• Ensures that accounts payable are approved by an authorized person (based on Grants of Authority), are expensed from the correct general ledger codes, are expensed in appropriate months and paid in accordance with the terms of payment stated on the tax compliance invoice
• Assists the Manager in the development and maintenance of internal controls related to the Accounts Payable function
• Manages process transition and roll-outs of processes to the local offices
• Supervises trainings to Accounts Payable members, ensuring tasks are completed accurately and efficiently
• Conducts compliance reviews of accounts payable transactions
• Identifies and implements process improvements on the Accounts Payable processes
• Corresponds and communicates with the Accounts Payable Teams in other offices
• Corresponds and communicates with the vendors relative to invoices and payment inquiries
• Corresponds and communicates with the members of the Firm relative to invoices and payment inquiries
• Monitors and resolves all accounts payable issues and administer all invoices for vendors and non-vendors
• Monitors invoices and expense reports and evaluates for appropriate approval
• Assists in documenting and improving accounting policies and procedures and workflow
• Oversees the process documentation and improvement initiatives of the team
• Performs other duties as required by the firm and its management

Qualifications

• Bachelors degree in Accounting or any Finance/Business course
• A minimum of one to three years of experience as a Team Leader/Supervisor or in leading a project, initiative, or program to demonstrate the ability to effectively lead a team
• 5 - 7 years of experience in accounts payable or a similar financial role
• Experience in any financial software such as Elite 3E is a plus
• Legal background is an advantage
• One must have experience in working directly with senior leadership and stakeholders
• An established project management skills
• Experience working in a BPO/Shared Services Organization is a plus

Essential Job Requirements

• Excellent written and oral communication skills and interpersonal skills
• Experienced working knowledge in Microsoft Word, Outlook, Excel, PowerPoint
• Trustworthy in managing and handling confidential matters and information
• Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
• Is able to remain calm under pressure and work with tight deadlines
• Detail and solutions oriented with a strong sense of urgency to pro-actively solve challenges
• Excellent organization and coordination skills; comfortable managing priorities from multiple parties
• Strong and consistent follow-through capabilities
• Effective stakeholder management skills
• Takes ownership and drives initiatives forward
• Must be collaborative and proactive and strives to promote teamwork
• Must be resilient and is able to deal with ambiguity
• Demonstrated ability to work with geographically dispersed teams
• Must take responsibility in Quality and Risk Control
• Must have constructive skills in coaching and mentoring
• Must have adaptability in the phase of changes

This role reports to

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
 
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.