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Accounts Payable Assistant
Other
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Purpose:
The job holder will be responsible for maintaining transactions as well as payment and reconciliation in relation to the Expense claim, American Express, American Express BTA, American Express Moscow and Intapp processes, along with guidance to the Accounts Payable team on all aspects in relation to Accounts Payable up to bookkeeping level.
Key Accountabilities of the Performance Area
Accounts Payable Guidance and Support:
- Assisting capturing and payment team members with queries and reconciliations where necessary.
- Review of invoices and staff expense claims within Chrome River to ensure accurate information has been captured and the appropriate coding and narrative has been entered.
- Preparation of payment runs to the firm's staff and third party suppliers.
- Duplicate item checking, chasing outstanding pending items and investigating and
resolving exceptions in the batch import process from Chrome River to Elite. - Maintenance of supplier data.
- Provision of full AP functionality (invoice processing and payment) for EMEA offices not on Chrome River,
- Provide query resolution for EMEA offices not on Chrome River,
- Assist with the onboarding of new offices onto Chrome River.
- Timely processing of all Intapp files from Chrome River to 3E.
American Express and Expenses (incl BTA):
- Ensure that all Expenses and American Express cards are paid on time.
- Ensure all expense claims adhere to the relevant policies.
- Reconciliation of all American Express, BTA and related accounts.
Reconciliations and Query Resolution:
- Reconciliation of supplier statements and management of key supplier relationships.
- Dealing with ad-hoc queries from both suppliers and the firm's staff and partners.
Job requirements:
Education:
- Grade 12 or equivalent
- BCom / National Diploma or other relevant qualification in a related field
Mental & Environmental / Legal Requirements
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to work to deadlines
- Must be able to maintain strict adherence to confidentiality policies
- Must have clear criminal and credit records
Experience:
- Minimum 1 - 2 years working experience in similar function
- Minimum 1 – 2 years’ experience working on financial systems
System Skills:
- Microsoft Office – Intermediate
- Microsoft Excel - Advanced
- Elite 3E or other Law firm financial management systems - Intermediate
Knowledge and Skills:
- Knowledge of a centralised/ shared services environment
- Excellent oral and written communication skills
- Strong organisational, administrative and time management skills
- Strong commercial and financial awareness
- Advanced knowledge of Excel
- Attention to detail
Behavioural competencies:
- Ability to handle queries efficiently with diplomacy and tact