Administrative Assistant – Fixed-Term Contract

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Administrative Assistant – Fixed-Term Contract

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Context & Environment

TotalEnergies has developed strong expertise in oil and biofuels, natural gas, electricity and low-carbon energies. Our trading activities are conducted from our main hubs in Geneva, Paris, Houston, Dubai and Singapore.

Based in Geneva, you will join the Trading Administration team and provide administrative and logistical support to Management, Heads of Desk and Traders.

This position is offered as a fixed-term contract to cover maternity leave, from November 2026 until June 2027.

The role operates in a fast-paced, open-plan trading environment where priorities can change quickly. It requires responsiveness, discretion, flexibility and a strong service mindset.

Activities

As an Administrative Assistant, your main responsibilities will be to:

• Provide daily administrative support to the Trading Floor.
• Maintain personnel information, telephone directories, seating plans and employee presence records.
• Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
• Prepare and follow up on expense reports and reimbursement requests.
• Receive and distribute mail, parcels and courier deliveries.
• Coordinate registrations for conferences and training sessions.
• Prepare meeting rooms and ensure that the necessary equipment is available.
• Support the organization of internal events, workshops, conferences and after-work activities.
• Welcome visitors and provide ad hoc support to the trading teams.
• Respond efficiently to urgent and last-minute requests.

Candidate Profile

• You have previous experience in an administrative assistant, team assistant or similar support role.
• Experience in a trading, banking, financial services or other fast-paced corporate environment would be an advantage.
• You are fluent in French and have a good professional level of English.
• You are proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. Knowledge of Microsoft Copilot would be an asset.
• You have strong organizational skills and excellent attention to detail.
• You are able to manage several priorities, follow up effectively and meet deadlines.
• You are responsive, adaptable and comfortable working under pressure.
• You demonstrate strong interpersonal skills and a service-oriented approach.
• You are reliable, discreet and able to handle confidential information.
• You can work independently, take initiative and collaborate effectively with different stakeholders.

We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.
Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.
Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.
We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

Additional Information

Domain: Secretarial/Administrative Support

Type of contract: Fixed term position

Experience: Less than 3 years

Employer company: TOTSA TotalEnergies Trading SA