Real Estate Administrator (Contract)

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Real Estate Administrator (Contract)

mid · Real Estate

Context & Environment

🌍 Why TotalEnergies Renewables USA?

You’ll be part of a team developing renewable energy projects that make a measurable impact—while building strong internal processes that support long‑term success. This role offers visibility into land strategy, project development, and cross‑functional collaboration in a growing renewable energy organization.

At TotalEnergies, administrative excellence enables clean energy progress.

🌞 Support the Land Strategy Powering the Energy Transition

At TotalEnergies Renewables USA, real estate is the foundation of every successful solar and energy storage project. We’re seeking a Real Estate Administrator to support our growing Development and Real Estate teams by ensuring land records, agreements, and documentation are managed with precision, efficiency, and care.

If you’re organized, service‑oriented, and thrive in a fast‑paced, collaborative environment—this role puts you at the center of renewable energy development.

Activities

What You Bring

✅ Required

• High school diploma or GED (Associate or Bachelor’s degree preferred).
• 2+ years of experience in a similar administrative or real estate‑related role.
• Strong organizational skills with exceptional attention to detail.
• Ability to understand and work with legal and real estate documents.
• Friendly, service‑oriented mindset with strong communication skills.
• Comfortable in a fast‑paced, in‑office environment and able to work independently or as part of a team.
• In office 5 days a week.

🌟 Preferred

• Experience supporting real estate, land acquisition, or development teams.
• Texas Notary Public certification.
• Prior experience handling sensitive or confidential documentation.

Candidate Profile

🚀 What You’ll Do

📁 Real Estate Documentation & Records Management

• Maintain accurate organization of all real estate records, including scanning, uploading, and filing documents across electronic and physical systems.
• Manage executed instruments and ensure proper back‑end processing, including filings through County Clerk offices and platforms such as Simplifile.

✉️ Communications & Coordination

• Draft and distribute correspondence to landowners.
• Administer incoming and outgoing mail for the Real Estate team.
• Serve as a liaison with third‑party vendors to obtain curative and closing items.

💼 Systems, Data Integrity & Compliance

• Support data entry and accuracy within land management software.
• Maintain the secure handling of sensitive personal and legal documents in accordance with internal protocols.
• Ensure documentation supports auditability, compliance, and long‑term asset integrity.

Invoicing & Vendor Support

• Assist with vendor invoicing by ensuring approvals, documentation, and processes are complete and accurate.

Team Support

• Provide ad hoc administrative support to the Development team as needed.
• Collaborate cross‑functionally to support land acquisition and renewable project development timelines.

Additional Information

Domain: Secretarial/Administrative Support

Type of contract: Fixed term position

Experience: Minimum 3 years

Employer company: TotalEnergies Renewables USA, LLC